Privacy Policy
Children’s Fitness Classes – Privacy Policy
Last updated: 5/10/2026
We respect your privacy and are committed to protecting the personal information you provide when booking your child onto our fitness classes.
This Privacy Policy explains what information we collect, why we collect it, how we use and protect it, and your rights in relation to that information.
1. Who We Are
The fitness classes are provided by:
Business/Organisation name: Hyrox Youngstars High Peak
Contact: hyroxyoungstarshighpeak@gmail.com
Address: Fit Factory
For the purposes of data protection law, we are responsible for the personal information we collect and use in connection with the classes.
2. Information We Collect
When you book your child onto our classes, we may collect information including:
Parent/carer information
• Name
• Address
• Telephone number
• Email address
• Emergency contact details
• Payment and booking information
Child’s information
• Name
• Age/date of birth
• Relevant medical information
• Allergies
• Injuries or physical conditions that may affect participation
• Relevant additional needs
• Emergency contact information
• Information about who is authorised to collect the child
• Consent for the child to leave independently, where applicable
We only ask for information that is reasonably necessary to provide the classes safely and effectively.
3. How We Use Your Information
We use the information provided to:
• Process and manage your booking.
• Contact parents/carers about classes, cancellations or changes.
• Maintain appropriate emergency contact information.
• Help ensure that activities are suitable and safe for your child.
• Respond appropriately to medical or other emergencies.
• Keep records of parental consent and collection arrangements.
• Process payments and maintain appropriate financial records.
• Communicate important information about the classes.
• Meet our legal, insurance and safeguarding responsibilities where applicable.
We will not use your personal information for unrelated purposes without a lawful basis for doing so.
4. Medical & Sensitive Information
Some information relating to a child’s health or medical needs may be considered special category personal data under UK data protection law.
We only collect and use this information where it is necessary and appropriate, for example to help keep your child safe during physical activity or respond to an emergency.
Please ensure that medical or other relevant information is kept up to date and tell us promptly if your child’s circumstances change.
5. Photographs and Videos
We may occasionally wish to take photographs or videos during sessions for purposes such as promoting the classes, our website or social media.
You can choose whether or not to give permission for your child’s image to be used. Refusing consent will not affect your child’s ability to attend the classes.
Where photographs or videos are taken for promotional purposes, we will use them appropriately and will not knowingly identify children by their full name unless separately agreed.
6. Who We Share Information With
We will keep your personal information confidential and will not sell or rent it to third parties.
Information may only be shared where there is a legitimate reason to do so, for example:
• With coaches who need the information to safely deliver the class.
• With emergency services or medical professionals where necessary.
• With our insurers where required in connection with an incident or claim.
• With professional advisers or service providers where necessary to operate the classes.
• Where we are legally required to provide information.
• Where necessary to safeguard a child or another person.
We will only share information that is relevant and reasonably necessary for the particular purpose.
7. How We Protect Your Information
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.
Access to children’s personal and medical information will be restricted to people who need it for legitimate purposes.
Paper records will be stored securely, and electronic information will be protected using appropriate security measures.
8. How Long We Keep Information
We will only keep personal information for as long as it is reasonably necessary for the purpose for which it was collected.
Some information may need to be retained for longer where required for:
• Legal or regulatory purposes.
• Accounting and financial records.
• Insurance purposes.
• Safeguarding purposes.
• Dealing with complaints, incidents or potential claims.
When information is no longer required, it will be securely deleted or destroyed.
9. Payments
Where payments are made online or through a third-party payment provider, payment information may be processed by that provider.
We do not normally need to store or have access to your full card or bank details.
The relevant payment provider will have its own privacy policy explaining how it handles payment information.
10. Communication
We may contact parents/carers using the telephone number or email address provided at booking for purposes relating to the classes.
This may include:
• Class reminders.
• Changes to session times or locations.
• Cancellations.
• Information about future bookings or terms.
• Important information relating to your child’s participation.
We will not send unrelated marketing communications unless we have a lawful basis and, where required, appropriate consent.
11. Children’s Privacy
We recognise that information relating to children requires particular care.
We collect information about children primarily from their parent or legal guardian and only collect information that is reasonably necessary for the safe and effective delivery of our classes.
We do not knowingly collect unnecessary personal information directly from children.
12. Your Data Protection Rights
Under UK data protection law, you may have rights including:
• The right to ask what personal information we hold about you.
• The right to request correction of inaccurate information.
• The right to request deletion of information in certain circumstances.
• The right to object to certain uses of your information.
• The right to request restriction of processing in certain circumstances.
• The right to request a copy of your personal information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or the way we process personal information.
The latest version will be made available to parents/carers and will include the date it was last updated.
14. Contact Us
If you have any questions about this Privacy Policy or how we use your information, please contact:
Business/Organisation: Hyrox Youngstars High Peak
Email: hyroxyoungstarshighpeak@gmail.com
Telephone: 07985126314
By booking your child onto our classes, you acknowledge that you have been provided with this Privacy Policy and understand how your and your child’s personal information will be used.